Your ops team is doing work that should run itself.
We build AI systems that handle the quoting, follow-up, and document processing your team does manually every day. Same headcount. 40% more capacity.
Average client results
The real problem
You're not behind on tech.
You're drowning in process.
Because nobody followed up. Not because you lost on price. Because your team was busy with the next request.
BOLs, customs forms, lease renewals, compliance docs. All repetitive. All taking your best people away from revenue work.
That would close if someone just sent the follow-up. But your team is stretched and it fell through the cracks.
This isn't a people problem. It's a systems problem. And it's costing you money every day.
See how we'd fix itIndustries we work with
Built for operations-heavy businesses that run on process.
Freight & Logistics
Manual quoting, missed follow-ups, shipment tracking chaos
AI quote generation, automated follow-up recovery, status update agents
Property Management
3hrs/day on maintenance requests, tenant chasing, renewals
Maintenance routing AI, automated tenant comms, renewal workflows
Import / Export
6-12 docs per shipment, compliance tracking, distributor outreach
Document processing agents, compliance automation, buyer matching
Commercial Real Estate
Investor updates, property-buyer matching, follow-up falls through
Automated investor updates, AI matching engine, nurture sequences
Trade Contractors
Quote requests pile up, job scheduling chaos, invoice chasing
Quote automation, schedule optimization, payment follow-up agents
Recruitment
Candidate sourcing, pipeline updates, interview scheduling
Sourcing agents, automated pipeline updates, scheduling AI
Don't see your industry? We work with any operations-heavy business.
Book a Discovery CallResults, not promises
What our clients actually say.
"We were losing quotes because we couldn't respond fast enough. Ebana built us a system that generates and sends quotes in under 2 minutes. We've recovered at least 15 deals that would have gone cold."
"Maintenance requests were eating 3 hours of my day. Now tenants get instant responses, vendors get auto-dispatched, and I haven't touched a maintenance ticket in weeks."
"We knew we were leaving money on the table with dead leads. Ebana built a follow-up system that re-engaged our pipeline. Three deals closed from contacts we'd written off."
How it works
From kickoff to live in 7-10 days.
Custom pricing based on scope. Daily updates when needed. No scope creep surprises. If we miss the timeline, we discount the project.
Discovery
We shadow your workflow. Map every manual touchpoint. Identify where time and money is bleeding. You get a written ops audit and prioritised automation list.
Design
Before we touch code, we design the solution. Agent flow diagrams, integration stack, data pipelines. All approved by you before build starts.
Build
Heads-down execution. Daily async updates when needed. We break it before you do — edge cases, error handling, real-scenario testing.
Launch
Go-live call with your team. Loom walkthroughs for every workflow. Full documentation. Then we pitch retainer — because most clients want us to keep building.
Is this for you?
We're selective about who we work with.
Good fit
- You run a logistics, property, import/export, or service business doing $1M+ revenue
- Quoting, follow-up, document handling, or client comms are eating your team's time
- You have no internal tech team — and don't want to build one
- You want to measure results against real outcomes, not a list of features
- You're ready to move in the next 30 days
Not a fit
- You're pre-revenue or early stage
- You're looking for off-the-shelf software
- You need a marketing or lead-gen agency
- You want the cheapest option available
- You're not ready to start for 90+ days
Sound like you? Let's talk.
Book a Discovery CallReady to stop losing deals to process?
30-45 minutes. We'll identify your biggest bottleneck live and sketch a solution before we hang up.
What happens on the call:
We ask about your ops, not pitch our service. Identify your biggest bottleneck live. If there's a fit, you'll have a proposal with problem, solution, price, and timeline within 24 hours.